What’s New

GIFs have entered the chat

Updates

Say hello to a whole new way of expressing yourself in TaskOrbiter with GIFs!

• Search & Add GIFs with Ease: Use the updated emoji picker to search for the perfect GIF or quickly tab over to the GIF section.
• Slash Command Shortcut: Type /gif in the chat to instantly open the GIF selector.
• Attach Menu Upgrade: The attach menu in chat commands now includes a dedicated Add GIF button, making it even simpler to spice up your conversations.

Redesigned message attachments

Updates

Building on our file upload enhancements in Chat, we’ve introduced a revamped file attachment experience and styling for sent messages. The new design ensures that the styling you see for uploaded files in the input field is carried over to the message itself.

When you hover over a message you’ll see the option to download and additional options including:

• Preview
• Download
• Open in a new tab
• Delete attachment
• File information (such as size and type)

Redesigned file uploads in the input field

Updates

Unreads tab in Chat & new message indicator

Updates

TaskOrbiter is introducing a new Unreads tab in your chat sidebar, giving you an easy way to view all unread messages in one place. This section gathers all your chats—whether they’re DMs, Channel messages, or Attached messages—into a single, organized view. Here’s what you can do:

• Sorting Options: Sort your unread messages by conversation type (All Conversations, DMs, Attached, or Channel). You can also arrange them alphabetically or by date to find what you need faster.
• Show/Hide Toggle: If you have many unread messages, use the toggle to show or hide grouped messages, making it easier to focus on what’s important.
• Mark as Read: When you’re done with a conversation, mark grouped messages as read in one click.
• Mark All as Read: Quickly clear all unread messages to stay up-to-date with the latest updates.

We’ve also added a new message indicator in Chat. Now, when you receive a new message, a line will appear in your conversation to mark where the new messages start. If you’re scrolled up in a conversation, no worries—you’ll have a button to jump directly to the most recent message.

Mention Tasks and Pages via chat commands & quick emojis

Updates

• Mention Tasks and Pages: In Chat, you can now easily reference specific tasks or pages from your workspace. Just type “/” in the message input to see options like Mention a Task or Mention a Page. After selecting one, you can switch between Tasks and Pages and keep typing to filter and find the item you need to insert into your message.
• Quick Emojis: Adding emojis to your messages is now faster than ever! Just type “:” in the message input, followed by an emoji keyword, and it will automatically convert when you press space. Here are a few examples:
  • :wave: for  👋
  • :clap: for 👏
  • :thumbsup: 👍

Access chat commands with ``/``

Updates

• Chat Commands: From any chat conversation, type “/” to quickly access commands that allow you to perform various chat-related actions, such as:
  • Mention a person
  • Mention a channel
  • Create a channel
  • Upload an attachment/file
  • Edit this conversation’s description
  • Leave this conversation (for channels and attached chats)
  • Browse all channels
  • Invite someone to this conversation (for channels)
  • Who’s here (see all conversation members)
  • Start a Call (available on paid plans)
  • Add smile or shocked face, for fun!

Files tab in Chat, @Everyone, and @Here

Updates

• Files tab in Chat: Added a new Files tab that enables participants to easily view all files, photos, videos, and documents shared in a chat conversation. Quickly toggle between Messages and Files, with options to search all of the files, filter by file type, and sort by upload date or file name.
• @Everyone: Notifies all participants in the conversation.
• @Here: Notifies only participants currently online in the conversation.

Mute Notifications, Archive/Delete Channels, Activity Messages, & Other Improvements

Updates

• Mute Notifications: When you’re busy, silence pesky notifications by choosing to mute them for 30 minutes, 1 hour, 2 hours, until tomorrow, until next week, or until a custom date/time. You will not receive any notification emails or popups for the duration of your paused notifications.
• Muted notifications during custom status: While setting a custom status, you can choose to pause notifications for the duration of the status. So if you’re on vacation until next week and want to avoid any email notifications, simply check “Pause Notifications” while setting your status.
• Muted notifications indicator: Easily see when someone in your workspace has their notifications paused by looking for the “Z” icon next to their avatar.
• Archive/Unarchive Channels: For instances where you’d like to pause a specific conversation, such as when a project is on hold, simply archive a channel to prevent any new messages from being sent. Easily unarchive it at any point in the future to resume the conversation.
• Searching for Archived Channels: When browsing all Channels in your workspace, you can filter by Public, Archived, or Any Channel type.
• Delete Channels: If you would like to permanently remove a Channel and its messages from your workspace, you can now permanently delete the Channel. Only the admins or workspace owner can delete a Channel.
• Activity Messages: As users join, leave, alter the description of conversations, rename, archive and unarchive Channels, activity messages will be automatically sent to the conversation, so that you can easily keep track of who is making changes.
• Various bug fixes, enhancements, and usability improvements across the application.

Mention Channels in Messages & Various Improvements

Updates

• Mention Channels: when composing a message in Chat, type # to see a list of all Channels in your workspace. After the #, begin typing to filter the list of Channels. Others in your workspace are able to click on the name of the Channel in your message, to quickly jump into the Channel you mentioned.
• @ mention keyboard support: you can now quickly choose who to @ mention with only your keyboard. Use the up/down arrows to select the user you’d like to mention, then hit the ENTER key to select them. This also works with channel mentions.
• @ mention styling: we made it even easier to spot @ mentions with a new design and color palette.

Introducing My Dashboard

Updates

Introducing My Dashboard in TaskOrbiter, designed to make managing tasks simpler and more efficient. With My Dashboard, you can easily access tasks assigned to you or those you’ve created via the My Tasks widget. View what’s due today, catch up on overdue tasks, and stay ahead with upcoming tasks that have set due dates. You’ll also find the Recents widget, which showcases all your recently updated tasks and pages across your workspace.

My Dashboard was crafted to bring the most important details right to the forefront, helping you stay focused on what matters. With a clear view of all your task information in one place, you can navigate your day-to-day more smoothly and stay organized with ease. Enjoy a streamlined experience that keeps you on top of your workload with just a quick glance.

For the My Tasks and Due Today widgets, hovering over the header will reveal these quick actions:

• New Task – Quickly add a new task that will appear directly on your dashboard.
• Settings – Customize your view by toggling options to show completed tasks, hide or display task details, or filter to show only tasks assigned to you.
• View in Fullscreen – Click to expand the widget to fullscreen, allowing for a larger view if you have a high volume of tasks.

Drafts in Chat

Updates

We’re excited to introduce the long-awaited Drafts experience in Chat! This new feature allows you to track unsent messages, which you’ll find in the “Drafts & Scheduled” tab in your Chat sidebar. In the Drafts section, you can view each message along with the following options:

• Send message
• Schedule message
• Edit message
• Delete draft

Additionally, you can cancel a scheduled message and save it as a draft when viewing it from the Scheduled tab.

Scheduled messages and improved file drag and drop functionality in Chat

Updates

• Scheduled messages: You can now easily schedule messages in TaskOrbiter while drafting in Chat. This feature allows you to send messages to workspace members, groups, or channels at your preferred time. You can either select a default time or choose a specific date and time using the intuitive date picker. Once you’ve scheduled a message, all your scheduled messages will be accessible in the sidebar. From there, you can:
  • Send the message
  • Reschedule it to a new date and time
  • Edit the message
  • Delete it
• Improved Drag-and-Drop Functionality: We have enhanced the experience of dragging files into a chat. You can now quickly add files from your device, with clear visual confirmation that the file is being added.

See who started a call & react to calls

Updates

• See who started a call: You can now easily identify the person who initiated a call in Chat. The call appears in Chat, as a message from the person who started the call.
• React to calls: When a call is started, easily send emoji reactions in response to the call.

Profile enhancements & other improvements

Updates

• Profile modal: When viewing a user’s profile in Chat, you can now see their status if it’s set, along with an online indicator that shows whether they are online or away.
• Conversation description field: The conversation description field is now taller, so that you can see and edit long descriptions more easily.
• Additional updates: We made other bug fixes and enhancements across the app.

Channel descriptions & user profiles

Updates

• Conversation descriptions: With this update, we’re introducing conversation descriptions for Channels! Now, you can see key details at the beginning of a conversation, including when it was created, who created it, and a customizable description. For example, the #customer-support channel could be described as “This is where customer support discusses and triages customer-reported bug tickets.”
• User profiles: We’ve added user profiles to Chat, allowing you to view profile details for yourself and for anyone you invite to your workspace. Each profile includes:
  • Profile picture
  • Status (if set by the user)
  • Full name
  • Contact information (email address)
  • Local time based on the user’s time zone
  • Join date (when the user accepted the invitation to your workspace)
• Additional updates include:
  • • Refreshed message time styling
    • Click on any user avatar in Chat to view their profile
    • Conversation descriptions now appear in the header, so you can quickly read them without opening the conversation details.

Updated call controls & more

Updates

• Call controls and buttons: In our latest update, we’ve introduced a new layout for the call controls. The call title and duration are now located in the bottom-left corner, while your settings and call chat can be found in the bottom-right corner. We’ve also refreshed the emoji reaction button and added several new emoji options for you to choose from.

Updated conversation details modal & more

Updates

• Updated Chat Conversation Modal:  We’ve improved the experience when clicking on a conversation title in the chat header. A new modal now opens, displaying key information about the conversation.
• Channel Search Modal Updates When searching for channels in Chat, you can now quickly choose to open or leave a channel by hovering over it.
• Updated Chat Header for Conversations The chat header (which includes the conversation title, members, call option, and a menu for additional options) has a refreshed look. If you are not part of a conversation, only the conversation title will be visible, and other options will be disabled. The ellipsis menu now includes the following:
  • Open chat details
  • Go to task/page
  • Copy ling to conversation
  • Open in a new tab
  • Leave channel (if the conversation is a channel)
• “Created by” information: You can now see who created a page, task, or chat. In tasks and pages, click the three-dot ellipsis to view this info. In Chats, click the conversation title to open the conversation details.

Channel creation update & custom field enhancements

Updates

• Create channel update: We’ve made it easier to create new channels in TaskOrbiter. Now you can quickly set up a channel from Chat or when searching for channels. Add people right away or skip for now and start messaging your team instantly.
• Custom fields update: Now you can search through custom field options directly when adding a new custom field. We’ve also enhanced the rating scale slider for smoother adjustments.

Recent statuses & overall enhancements

Updates

• Recent statuses: You can now view your recently selected custom statuses, along with the duration for which each status was active. After adding and removing a status, you can quickly re-select it to reuse or edit as needed. You can also delete a status by clicking the “x” button when hovering over it.
• Enhancements to custom statuses: We’ve made several improvements to the custom status feature, making it easier and more seamless to set, edit, and create new custom statuses.

Improved Message Deletion

Updates

• Improved Message Deletion: We’ve enhanced the message deletion process to make it clearer what you’re deleting. You’ll now need to confirm before finalizing the action.

Scheduling a custom status

Updates

• TaskOrbiter now lets you schedule custom statuses, like “Out of the office until 9pm.” Set a status for a specific time, and it will automatically update and reset, keeping your team informed without manual changes.

Set a Status, Topics renamed to Channels, New Channel search experience, plus more

Updates

• Set a Status: You can now customize your status with a wide range of emojis and personalized text, allowing others in your Workspace to see your current state.
• Topics Renamed to Channels: “Topics” have been renamed to “Channels” across all references in Chat.
• Improved Channel Experience: We’ve enhanced the channel search feature, offering more detailed insights into your Channels. You can now view member counts, sort Channels by options like newest, oldest, and alphabetical order (A-Z and Z-A), and easily create new Channels from this view.
• Additional Enhancements: We’ve added more support options, now accessible via your account menu in the bottom left corner of your Workspace.

Chat Reactions, Redesigned Message Editing, and Menu Enhancements

Updates

• Message Reactions: We’ve introduced the ability to react to messages with a range of expressive emojis. Whether you want to show appreciation, agreement, or amusement, reactions are now just a click away.
• Redesigned Message Editing: Message editing has been fully revamped for smoother in-line editing. Now, you can edit your messages directly within the chat conversation, allowing for faster updates.
• Message Menu Enhancements: The message menu has been redesigned for a more intuitive experience. Now, when you hover over a message, a streamlined menu will appear, offering quick options for message management and interaction. Edit or delete your message, as well as access reactions from this new menu.

Multi-Select in Views

Updates

We’ve introduced a new multi-select feature to enhance your task management experience! You can now hold Shift or Ctrl (Cmd on Mac) to select or deselect multiple tasks in both List and Board view. Once selected, you can easily drag and drop them to rearrange or move them as needed.

Performance Enhancements to Task Creation

Updates

• Improved Task Creation Speed: We’ve implemented optimizations to make creating tasks faster than ever. Expect quicker task creations, so that you can rapidly create multiple tasks back-to-back.
• Enhanced UI Responsiveness: The task creation interface is now smoother and more responsive, providing a more seamless user experience.

Prefilling for filters

Updates

Filters now automatically prefill when you configure them in your views. This means that when you set up a filter targeting specific tasks, you can easily add a new task directly under a section on your page. Simply click “New Task,” and it will be seamlessly added to the view with the criteria from your filter.

We’ve also updated view sections for easier editing, allowing you to make quicker changes. Plus, longer titles now wrap when your view is set to List, making it easier to read and manage your tasks.

Interested in learning more about filters or views? Visit our Help Center today!

Permission levels for workspace members

Updates

You can now set permission levels on invited users in your workspace settings. You can also set a users permission level when inviting them when entering their email under your Users tab. The following permission levels are available:

• Admin: Users with this permission level can edit & delete anything in the workspace. They will also have full access to workspace settings.
• Member: Users with this permission level can edit & delete anything but cannot access workspace settings.

Read more about permission levels and each of their limits here.

Invite people with an invite link

Updates

You can now toggle the option to generate an invite link, making it easy to quickly invite others to join your workspace. If needed, you can also click the “Generate new link” button to create a fresh invite link for sending additional invitations.

Cover photos on tasks and pages

Updates

• Search Unsplash: Quickly browse millions of high-resolution photos on Unsplash.
• Random from Unsplash: Add a random photo from Unsplash as your cover photo.
• Upload Image: Easily upload a cover photo from your computer.
• Reposition: Adjust the position of your cover photo.
• In View settings, show or hide cover photos on your tasks. Only available when your view layout is set to Board.

Search commands & view enhancements

Updates

• You can now click the “S” hotkey on your keyboard to open Search.
• Search now has over 15+ quick commands that will appear in your search results, for example:
  • Create a new reminder
  • Go to tasks due today
  • Open Trash
  • Plus many more…
• Customizing the appearance of your tasks is now easier with the new “Show fields” button in your view settings. This feature allows you to toggle the visibility of various fields on your board or list view, including:
  • Due date
  • Priority
  • Status
  • Tags
  • Assigned To
  • Subtasks
  • Status
• In addition to toggling the fields above from being shown or hidden, you can drag and drop to change the order in which they are displayed on the view.
• Task assignees are now shown on your tasks when using board or list view.

Search 2.0 & rearranging pages

Introducing the latest version of Search in TaskOrbiter! With this enhanced design, you can now specify your search focus, whether it's Tasks, Pages, or both by selecting All. This new search feature also checks task notes and returns detailed information such as task statuses and the last update date. Enjoy a more efficient and comprehensive search experience with more complex features coming soon.

Updates

• Dedicated search tabs that include All, Tasks & Pages.
• More details on your search results such as:
  • Page & task last update date
  • Task status
• Easily navigate vertically through each of your search results using up and down keys.
• You can also now drag and drop pages to rearrange them in your sidebar.

Trash & duplicating tasks

The new Trash feature allows you to easily manage and recover deleted tasks and pages, offering a convenient safety net for accidentally removed items. With this feature, deleted items are organized by how many days are left until permanent deletion, giving you a clear view of your content's status. Plus, you can now duplicate tasks and see them appear instantly on your page.

Updates

• When deleting tasks or pages, you will find them in your Trash, located in your inner sidebar. Deleted items remain in your Trash for 30 days before being automatically removed. In the Trash, you can now:
  • Search for items.
  • Restore individual tasks or pages.
  • Permanently delete all items.
• The ability to duplicate a task is now available! This can be done by clicking the ellipsis button on the individual task where it will be added instantly to your page.

Enhanced Space Editor & More

Updates

• You can now add a description to your Space when creating or editing an existing one.
• The page icon you select will now be shown in your browser’s favicon.
• When hovering over your space in the sidebar, an expanded card layout will display the following information:
  • Space name & icon
  • Space description
  • Date of creation
  • Number of pages in your Space
  • If you are a Workspace owner, you will also see a button to edit the Space

Dark Mode

Experience the sleek new dark mode in TaskOrbiter, where all your favorite themes now have stunning dark versions. Elevate your productivity with a visually appealing interface that's easy on the eyes!

Updates

• Set TaskOrbiter to light mode, dark mode, or follow your system’s settings.
• Choose from beautiful dark mode versions of all existing themes
  • Orbiter (default)
  • Ember
  • Forest
  • Lilac
  • Rose
  • Stone
  • Sand

Task Reminders, Move Tasks & More

Updates

• Set reminders on your tasks, so that you never miss a deadline again. Easily schedule an email and in-app notification to be sent to you and anyone the task is assigned to.
• Easily Move your tasks to different Lists, so that they appear on a different View. Simply click the ellipsis (…) button when viewing tasks in a List or Board view.
• Favorite a task by clicking the ellipsis (…) button in a List or Board view.
• Performance improvements that make loading tasks even faster.

Log In with Google & Microsoft

Updates

• Easily sign up and log in with your Google or Microsoft account, so that you don’t have to remember another password.

New Custom Fields & Filtering Options

Updates

• Number. Track numbers and what format you’d like them displayed in. Choose from:
  • Number (any kind of integer)
  • Number separated by commas (12,345)
  • Percent (55%)
• Rating. Track ratings by choosing an emoji and specifying the scale, from 1 to 5 emojis.
• Money. Track money amounts from 19 different currencies. The following currency types are supported:
  • US Dollar
  • Canadian Dollar
  • Australian Dollar
  • Euro
  • Mexican Peso
  • Argentine Peso
  • Chilean Peso
  • Columbian Peso
  • Dominican Peso
  • Uruguayan Peso
  • Pound
  • Yen
  • Franc
  • Rupee
  • Real
  • Yuan
  • Krona
  • New Zealand Dollar
  • Rand
• Progress (manual). Track progress with a slider that you can drag and adjust. You can also set a start and end value that will be reflected in the field.
• Created date. Show the date and time a task was created. You can also rename this field to show titles based on your use case, such as “Contract Signed” or “Ticket Created”.
• Last updated. Show the date and time in which your task was last updated.
• New filtering options. Filter based on “is empty” or “is not empty” on most fields.

Performance & Security Enhancements

Updates

• Enhanced security and improved system performance with various updates and optimizations behind the scenes.

Phone Number Custom Field

Updates

• Track US or International phone numbers directly on your tasks. Great for tracking contact information for clients or employees. Learn more about all of our powerful custom fields.

Time Based Due Dates & More

Updates

• Time on Due Dates. Now you can track the time a task is due on its due date. Whether you are you creating a new task or editing an existing one, when you set a time it will be shown on all your Views. The input field for the time picker will also understand natural language so you can type things such as “noon” or “in an hour” and it will configure your time. Typical formatting such as “8am” or “2:30 PM” is also supported.
• Website Custom Field. You can now choose Website as a custom field to track URLs on your tasks. The custom field will intelligently update with the favicon of the website and make it clickable once you add it to the field.
• Task Title Formatting. Stylize the title of your tasks by highlighting the text and you’ll see the following options:
  • Change the color of your text
  • Bold
  • Italicize
  • Embed a link
  • Highlight your text

Task View Exporting

Updates

• Analyze and share your task data by exporting to a CSV file. Use the CSV file to create reports in your favorite spreadsheet software. Visit our Task Exporting documentation to learn how to export your tasks.

Version 2.0

Our largest update yet. TaskOrbiter Version 2.0 features a completely refreshed user interface, along with numerous highly requested features.

Updates

• New Primary Navigation. Access Home (all tasks and pages), Search, Inbox (notifications), Chat, and Calls from the primary navigation.
• New Sidebar. There’s no need to switch between your Spaces anymore. Easily access all pages within your Spaces directly from the sidebar.
• New Themes. Choose between numerous themes to find the aesthetic that best fits your vibe.
• Inbox. A new, dedicated page for all of your notifications.
• Today View. See all tasks past due or due today in one place.
• My Tasks View. See all private tasks, along with all tasks assigned to you in one place.
• My Tasks List. Everyone has a My Tasks list. Tasks that only exist in your My Tasks list are private, and not accessible by anyone else in your Workspace.
• Source Lists. Source lists are similar to databases for your tasks. Tasks now exist in “Lists,” allowing you to easily create multiple pages that use the same List. Lists are Space-specific.
• Pages. Your views now live inside of “Pages.” Views on your pages can have their own Source Lists, or can pull from existing Source Lists. You can also add emojis to distinguish your pages.
• View Filters. Easily filter your views with the improved filtering experience.
• Customizable Completed Status. Customize what a task is called when it’s done, with a custom label and color.
• More Menu Options. Across TaskOrbiter, you can find more options in menus, enabling your workflow to be even faster. More quickly copy links, open attached chats, complete tasks, etc.
• Redesigned Settings. All of your Account and Workspaces settings are more easy to find and navigate in the new Settings modal experience.
• Improved New Task Experience. It’s now significantly easier to create new tasks. Edit just about anything about a task, including adding subtasks and file attachments all at the same time.
• Improved View Settings menu. More easily switch between view layouts, or change settings such as grouping, sorting, and source list, in a redesign menu.
• Improved List & Board. The List and Kanban Board views both got visual enhancements that make your day-to-day life easier.
• Improved Calendar. The Calendar View is now more user-friendly, including an Unscheduled dropdown to see all tasks that are not appearing on your calendar.
• Improved Status, Priority, and Tags experiences. Easily use, add, remove, and rearrange your statuses, priorities, and tags in a new and improved user interface.
• Simpler Custom Fields. Rather than being attached to tags, your Custom Fields are now attached to the Source Lists that your tasks live in.
• Larger Notes Field. You now have an expanded canvas to take notes, along with new options to customize and style your notes.
• Better Attachments. See more informative thumbnails of your files, along with a file preview modal for most common file types.
• Improved Chat Experience. More easily find information about your conversations with improved menus throughout Chat.
• Invite Multiple Users at a Time. Our improved user inviting experience allows you to type or paste multiple user emails, separated by commas.
• Improved Date Picker. More easily choose your due dates with a redesigned date picker. Also choose from presets, such as Today, Tomorrow, This Weekend, Next Week, and 2 Weeks from now.
• Plan Changes.
  • Free plan is limited to 50 pages total. All other plan levels feature unlimited pages.
  • File upload sizes are now limited. 5 MB on Free, 100 MB on Team, and 5 GB on Business.
  • Chatting via Channels and DMs is only available on the Team and Business plan levels.
  • Audio & Video Calls are only available on the Team and Business plan levels.

• Help Center. It’s now even easier to learn more about TaskOrbiter with a freshly redesigned and rewritten Help Center. Check it out!